Title and Reference – PCC/D/072a
Subject: Addendum to PCC/D/072 – Commissioning Process for 2023/24 Funding – Multi Crime Therapeutic Services Pilot Outcome
Report of: Police and Crime Commissioner
Date: 28/02/2023
Summary
Introduction

Decision Paper PCC/D/072 outlines the process taken for the Commissioning of services to a value of under £50,000 for the financial year 2023-2024.

The previous paper outlined:
– The new commissioning strategy, including current commissioning plans and longer-term progression to Formal Tender Processes in 2024-2025
– Needs assessments, decision paper and processes for 2023-24 commissioning
– Specifications preparation and release
– Clarification questions period
– Application deadline and applications received
– Due diligence process
– Showstopper process

Initial Evaluation Panels – Ministry of Justice

Ministry of Justice Evaluation Panels were held on 12th and 13th January 2023, the panel consisted of 5 members in each panel. On the 12th January 2023, the panel consisted of 2 internal panel members, the Head of Victim Services and Commissioning, Commissioning, and Income Generation Lead and 3 external panel members being a representative of the National Lottery Fund, and 2 Independent Custody Visitors (ICV).

On 13th January 2023, the panel consisted of 2 internal panel members, the Head of Victim Services and Commissioning, Commissioning, and Income Generation Lead and 3 external panel members being a representative of the National Lottery Fund, a representative from Central Bedfordshire Council and an Independent Custody Visitor
(ICV).

External panel members were chosen as they have an awareness of OPCC activity without having an active involvement in the funding areas being evaluated.

Each panel was hosted by the Commissioning and Income Generation Lead; each day followed the following agenda;

• Introduction to the evaluation panel – inclusive of detail of the process to date. The introduction informed all panel members that the evaluation process would be recorded, and notes would be taken and submitted to the OPCC for transparency purposes.
• The host asked each panel member in turn to declare any business or personal interests in the providers being discussed.
• Each bid was read, and notes and scores were recorded individually by each panel member
• Each bid was then reviewed against each individual criteria in turn, reviewing the guidance on each occasion.
• Each panel member was asked by the host in turn to state their score and reasoning.
• A discussion was held until a unanimous agreement was reached against each criterion.
• During the panels, questions were recorded for clarification meetings that would be held for those successful at the evaluation panel.

The outcome of the evaluation panel agreed a successful provider with the highest number of scores for the following funding opportunities; SV counselling, DA counselling, and the Stalking Pilot.

Additional Evaluation Element – Multi-crime Therapeutic Services Pilot

The outcome of the multi-crime therapeutic services pilot was indeterminate with each provider receiving low scores during the evaluation panel, due to the nature of the project, a decision was made to hold clarification meetings with each provider. Each provider was provided with the same details, and clarifications were posed to the Commissioning Team for response.

The providers were offered the opportunity to re-submit a more considered application with supplementary information with a deadline of 31st January 2023. The submissions will then be reviewed by the commissioning team as per due process and the highest scorer will be successful.

Subsequently an additional clarification document was produced to provide all providers with the same information to inform their resubmission.Revised bids were received from both of the original bidders.

Subsequent Evaluation Panel

The Evaluation Panel to review resubmitted bids was held on 27th February 2023, the panel consisted of 6 members. The panel consisted of 3 internal panel members, the Commissioning and Income Generation Lead, two Commissioning Officers and 3 external panel members; Senior Officer in Early Help & Interventions at Bedford Borough Council, Domestic Abuse Service Team Manager at Central Bedfordshire Council and Domestic Abuse Strategic Manager for Luton Borough Council.

The panel was hosted by the Commissioning and Income Generation Lead; and followed the below agenda;

• Introduction to the evaluation panel – inclusive of detail of the process to date. The introduction informed all panel members that the evaluation process would be recorded, and notes would be taken and submitted to the OPCC for transparency purposes.
• The host asked each panel member in turn to declare any business or personal interests in the providers being discussed.
• Each bid was read, and notes and scores were recorded individually by each panel member
• Each bid was then reviewed against each individual criteria in turn, reviewing the guidance on each occasion.
• Each panel member was asked by the host in turn to state their score and reasoning.
• A discussion was held until a unanimous agreement was reached against each criterion.
• During the panels, questions were recorded for clarification and/or future mobilisation meetings that would be held for those successful at the evaluation panel.

The outcome of the evaluation panel agreed a successful provider with the highest score for the Multi-Crime Therapeutic Services Pilot.

Outcome

Please see below for an overview of the organisation to be awarded following commissioning process for 2023/24: